Volunteer Expense Form

Whilst it is best practice for volunteer-involving organisations to pay out-of-pocket expenses for volunteers, it is also recognised that some organisations do not have the resources to do so. It is important to clarify what expenses, if any, are covered at the beginning to avoid any issues arising further down the line. Common expenses covered include travel to and from the place of volunteering and lunches.

Expense processes typically include submitting receipts on a regular basis accompanied by an expenses form. Once submitted and approved, volunteers receive an expenses cheque. Below is a sample volunteer expenses form that may be altered to suit the needs of an organisation.

Volunteer Expenses Form

Name: Volunteer Position:
Address: Telephone:

 The types of expenses for which we provide reimbursement include (insert those relevant to your organisation, e.g. travel, lunch, postage, business phone calls etc.) Please remember to keep receipts, bus tickets, etc. and attach to this claim form.

Date: Type of Expense
(e.g. Food, Lodging, Travel)
Amount:
     
     
     
Total:

Milage

Date: Destination Distance Rate per/km Amount:
         
         
         
Total: 
 Name of Volunteer (Please Print)..................................................................
Signature...................................................................................................
Authorised By.................................................................. Date...................